Office Assistant/Support Staff

Job Description

RESPONSIBILITIES:  

• Assure coverage for office and Assist Agency administration.
• Perform any needed work for the efficiency of the office operations.
• Able to provide new hire paperwork and orientation as needed.
• Making sure all employees timesheets are accurate and all files are up to date. 
• Track and maintain personnel files for agency and branch locations.  
• Perform other related duties as necessary and as directed by supervisor.
• Keep supervisor informed of daily activities and issues. Propose solutions to all issues.
• Provide clerical support to Administrator and office management staff as needed and able to work closely with the supervisor.
• Respect confidentiality with having access to all consumer records and financial information, personnel records and which may be discussed with management staff, including the governing body.
• Ability to work independently and to take direction as needed.  

QUALIFICATIONS:

** Most have at least 2 years of work experience as an Office assistant with experience as a direct care worker and knowledge of the home care business a plus.

• Ability to respond to change in productively and handle additional projects as assigned.
• Responsible for collection and data entry of payroll information for agency and branch locations.
• Ability to carry out the duties and responsibilities of this job.
• Must have the ability to communicate well verbally and in writing. 
• Ability to establish rapport and work effectively with a variety of people and diversity and languages.
• Be well organized with ability to set clear priorities.
• Ability to work a flexible schedule.
• Participation in mandatory in-services meetings.
• Comply with corporate compliance program. (Example: HIPPA privacy policy)
• Be able to type 30 words per minutes.
• Must have a high school diploma or associates degree.
• Must have secretarial skills and be familiar with office equipment and the knowledge of how to use a computer, printer/fax machine and multi-line telephone. and efficient with Microsoft Office program.
• Have polished communication and people skills.
• Able to maintain a professional appearance and be able to conduct a daily office routine in a professional manner.

Additional Requirements

Must have access to a vehicle in good working condition, good driving record with current driver's license and auto insurance.